Keeping appointments and deadlines organized is essential when you run a business. Without a reliable system, things get messy fast — and unless you have a superhuman memory (I definitely don’t!), something is bound to slip through the cracks.
One of the most common issues I see with clients is trying to manage multiple electronic calendars. It usually happens like this:
• You start with your personal email — and your personal calendar lives there.
• You launch a business and create a new Gmail for work….which comes with its own calendar.
• Later, you upgrade to a domain email (yourname@yourdomain.com), and now you’re up to three separate calendars.
I’ve been there myself, and it gets overwhelming very quickly.
Why Consolidating Your Calendars Matters
Many business owners hesitate because they want to keep “work” and “personal” separate. I completely understand.
But here’s the reality: There is only one you, and you can only be in one place at a time.
Consolidating doesn’t eliminate boundaries — it actually makes them easier to manage. Color-coding and labels help you keep everything visually separated while still living inside one reliable system.
Shared Calendars Can Help, Too
With permission, you can add other key calendars — your partner’s, your kids’, or even select clients’. I regularly toggle some of my clients’ calendars on and off to make scheduling easier and eliminate the back-and-forth.
This one small change reduces so much confusion.
How to Get Started
1. Choose your primary calendar.
Pick the one you’ll use moving forward. Transfer appointments from the others manually or hire someone to migrate them for you. Don’t forget to look a year ahead for recurring events.
2. Send and receive all invites from one email.
Once you choose your “home base,” make sure all scheduling flows through that address.
3. Ask important people to share their calendars.
Your children, partner, or select clients can share theirs so everything aligns.
• Google Calendar instructions: click here
• Outlook Calendar instructions: click here
The Payoff
Once your calendars are consolidated, you’ll be able to access everything from every device — knowing your schedule is complete, accurate, and working in your favor.
No more missed commitments.
No more confusion.
Just clarity.